How to properly plot the data to represent visually

Hello Everyone,


I’m fairly new to this forum and quite sure that someone has already asked similar question but hopefully my question is still a bit of sophisticated and distinguished from others.

I have been given a spreadsheet in Excel with already prepared activity calendar for the whole year separated by 4 quarters. 

To me this spreadsheet-calendar is more than needed and looks useful. However, other parties have asked me to come up with some kind of graph/chart in order to represent the data in a bit more “visual/consumable” way.

I have 1st column with “reference ID#”, 2nd column with the actual “Item” name/short description and then 3rd column is represented by 12 months separately as a whole year divided into 4 quarters. 

“Reference ID#” should be somehow linked to “Items” column and each of those items have their activity sequence. Either each month or once in a year or once in the end of each 2 months etc.

Is there a way to plot this data above on a graph/diagram in a way that I can simply select a specific month and it will show me all reference ID# along with the Item names and their specific dates which are scheduled to happen within this specific month? 

The idea is to be able to present this as a 1 slide in PowerPoint so this whole “calendar” should be simplified?

Calendar provided


I would really appreciate any possible help here.

Thank you.



By: Eugene

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